About the Role

Do you believe that small details can make a big difference? Are you passionate about fostering an inclusive and thriving work environment? If you have excellent organizational skills, a transparent and empathetic approach, and a knack for keeping things running smoothly, we’d love to have you on our team.

As an Office Manager / HC Assistant, you will play a pivotal role in ensuring that the office operates efficiently while supporting the HC Manager in creating a positive employee experience. You’ll provide reliable operational support, handle administrative duties, and partner with team members to ensure adherence to company policies and best practices.

Key Responsibilities

Office Management

• Take ownership of local office management, ensuring smooth day-to-day operations.
• Act as a role model in punctuality, conduct, and professionalism.
• Maintain and manage office supplies, equipment, bills, and errands.
• Organize the office layout, oversee repairs, and ensure all equipment is functioning.
• Liaise with facility vendors (cleaning, catering, security) and manage contracts and price negotiations.
• Help planning and executing  in-house or off-site activities, such as team events and conferences.
• Support travel requests and assist with local office errands.

Recruitment and Selection:

• Managing the full recruitment cycle, including job postings, screening resumes, and scheduling interviews.
• Conducting initial candidate interviews and facilitating skills tests to assess qualifications.
• Providing feedback and recommendations to hiring managers.
• Ensuring a positive candidate experience throughout the hiring process.
• Maintaining an up-to-date candidate database and recording feedback.
• Assisting with the onboarding process for new hires, including background checks and documentation.

HC Support

• Facilitate employee onboarding and exit processes.
• Process employee changes (e.g., new hires, transfers, and leavers), maintain HC systems, and produce related documentation.
• Manage attendance adherence, escalate issues as necessary, and address queries related to office management.
• Support recruitment activities, including job postings, candidate sourcing, interview facilitation, and maintaining the candidate database.
• Perform background checks and assist with onboarding to ensure a smooth experience for new hires.
• Partner with the HC Manager on company communications, employee relations, and compliance tasks.
• Research local compensation practices and provide insights for decision-making.

Required Skills and Experience

• Experience: Minimum 1-2 years in Office Management, HR Assistance, or similar roles.
• Attributes: Proactive, empathetic, discreet, assertive, detail-oriented, reliable, and adaptable.
• Skills:
  • Strong organizational and multitasking abilities.
  • Excellent communication skills and proficiency in English, including official document drafting.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Foundational knowledge of HR functions and local regulations.
  • Basic understanding of recruitment, onboarding, and HR processes.

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